KICKBALL LEAGUE
OF ROCHESTER
   
 
FREQUENTLY ASKED QUESTIONS
Q: What's The Registration Queue
A: If you haven't experienced it in the past, demand was so intense for registering teams that captains would literally cause our website to crash each season. It took us a few tries to fine tune it but we finally figured it out in the Fall of 2014. So now, when registration opens, the first 15 individuals to click on the registration link will obtain access to the online registration form. All others after the first 15 (#16 and higher) will be entered into the "Registration Queue" so registrations come in a nice orderly fashion. It's essentially a single file online line that gives 15 registrants at a time access to complete the form. This prevents the hundreds of registrants hitting the registration database as the same time. Within the "Registration Queue", you will see your number in line, that number displays how many registrants are currently in front of you before you are entered into the 15 person buffer area. As registrants leave the buffer area, your number in the "Registration Queue" will decrease. While in the queue, do not refresh your page, do not close your browser, do not walk away. The registration page will automatically load for you as you get entered into the buffer zone.

Once you're in the buffer zone and can see the registration page (this applies to everyone, including the first 15), you have about 7 minutes to complete and submit your registration. If you take longer than the allocated time or your registration "times out", you lose your spot and go to the end of the line. It should be a 2 to 3 minute process at most, so your time is more than sufficient and we don't want you holding everyone else up.

Once you submit your registration & deposit payment information, if you are missing or data is improperly formatted, you will be directed back to the form to fix your errors and are given a fresh set of minutes so you can correct and hopefully complete your registration. Nobody's perfect, but it helps if you're prepared. We recommend having a few back-up t-shirt options in mind, and know the correct billing address for the card you're using. Here is a link to a sample registration form, so you know what you're expecting when registration goes live.


Q: What's this whole charity thing I've been hearing about?
A:  Well, the three main reasons that this league was started (in no particular order) was A). To have an excuse for adults to get outside with friends and play a game regardless of their age, gender, athletic ability, social status, etc... B). To help others in the Greater Rochester Area expand their social networks and make some new friends... and C). To give back to the Rochester Community. In 2011 (Spring, Summer & Fall) the Kickball League of Rochester began donating $10 (for every team that registered) directly to a different charity each season. There was no increase to league dues, all a team needed to do was register, play some kickball, and have a good time!!! Special raffles during the seasons pub crawl(s) , and Social Sponsors (if included) on the rear of the KLOR designed shirt help increase the total donation amount as well. We will be doing this again in 2015 for all seasons (This does not include Winterball).


Q: What nights do you offer and do we get to choose the night when registering?
A: The night you choose is the night you play. This is chosen when registering. Team spots for each night is first-come first-served. The registration form will tell you if a night is "Sold Out" when registering.

Spring, Summer, & Fall: We play Mon, Tues, Wed, Thu, Fri.

Winter: We play Saturday only


Q: I selected a shirt color/style for my team when I registered... did I get that one???
A: You sure did!!! The registration form actively pulls and displays only the shirt colors/styles that are still available at your time of registration. This can also be seen within the Team Portal section for your team. KLOR will contact you (captain) directly in the event a T-shirt color or style is unavailable at the time of printing and/or offer the closest substitute color/style based on what is available. Every season before registration opens, KLOR contacts the t-shirt vendor for all colors/style we hope to make available to teams. Colors/styles that are low in stock are removed from available options, however current market demand and other unforeseen external constraints may cause unexpected inventory levels to drop without notice. In this scenario, we do our best to accommodate team captains the best that we can.

For Example:

We may not offer Irish during the Spring seasons, as we may expect that color to be low during the month of March.

Sometimes those really cool single color tie-dye shirts may be low, we can generally offer a similar dye pattern; Pinwheel or Tiger dye if Spiral dye is out or low.

A well known college/university basketball team may do unexpectedly well and their supporters might cut into inventory levels for a hard to locate t-shirt style (i.e. "Spiral-Cuse"). Getting a similar substitute for a two-color or more dyed shirt may prove impossible without delay or increased production costs.


Q: Why is everything done electronically, where's all the forms?
A: Forms?!?!? Pfffttt.... KLOR has gone green, no more wasting of paper for waivers or team apparel orders... Everything is done electronically now!!! When the team captain registers they will get a few e-mails with links to the team's waiver/payment portal and an online apparel submission form. Players on the team (including the captain) need to sign the team waiver before their first game of the season. Players can incrementally contribute payments towards any remaining league dues as well.


Q: What's up with this Online Waiver?
A: Team captains and players no longer have to physically sign and submit a paper liability waiver. At the time of registration, the team captain receives a unique link to access their Team Portal. This e-mail message/link can be forwarded, (or facebook messaged, texted, etc..) to all members of the playing team. All players and any potential subs need to complete this form before they play their first game of the season. If a player is on multiple teams throughout the week, they need to complete this for each team. This will be the same for 2015 as well.


Q: Where are these emails/links... I can't find them!?!?
A: These arrive in the Captain's e-mail inbox right after they register online... If it's not there, check the Junk Mail/Spam folder in your e-mail... and whitelist any e-mails from Info@RocKickball.net. If for some reason you still can not locate them, you probably typed your e-mail address incorrectly when you registered. Give us a shout via e-mail and we can fix your e-mail address in the database and re-trigger those emails to you ASAP!!!


Q: How can we get these remaining league fees to you?
A: We'll always accept Snail Mail (see below for our physical mailing address), but the as far as electronic payments go, the captain will receive an e-mail with a link to an online payment portal displaying the team's remaining balance and a spot to make payments. This link can be distributed to the team for them to individually make payments and chip away at the balance. The captain gets copied into all online payment transactions so they can keep track of who has paid and who hasn't. If need be, Ryan can also take credit card payments over the phone (@ 585-507-7774 after 5pm - see the "Contact Us" page for our current "Virtual Office Hours"). Checks and cash will always work too. Checks and Money Orders can be made out to "KLOR" or "Kickball League of Rochester". Be sure to shoot us an e-mail if you send a payment through the mail as we only check the PO Box every so often.

Snail Mail To:
Kickball League of Rochester
PO Box 10333
Rochester, NY 14610


Q: Who can sponsor our kickball team?
A: See the list of current and past sponsors of KLOR Kickball teams under the "Our Sponsors" section of this website; feel free to also locate a new sponsor on your own. Please notify us of your sponsor as Team sponsors can get their logo and information listed on the KLOR website at no cost just for sponsoring a team.


Q: What if we're not sure who our sponsor is, or have yet to come up with a team name, can I still register now?
A: Of course, e-mail us those details later. Reserve your spot and shirt color sooner rather than later so you don't miss out on all the fun!!! Just type in your your team name as "TBD-(and your initials)".


Q: Do we need to have a sponsor?
A: No, However we encourage teams to have a meeting place after (and/or sometimes before) the games to socialize and have an all around good time. Team Sponsors have been known to offer a variety of enticements such as drink specials for teams, complimentary food after the games, drink tabs, partial payment towards league fees, etc... See OUR SPONSORS page for their contact information or feel free to visit one of the many fine establishments in person to make sponsorship arrangements.


Q: What does a sponsor need to do for the team?
A: That's up to you and the sponsor(s). We accept up to two sponsors. (1) "Social Sponsor" & (1) "Corporate Sponsor".

A social sponsor is typically a business/establishment where you go to either before, but most likely, after kickball games. Social sponsors have been known to contribute a monetary value towards league fees to help reduce cost and/or discounts, gift cards, food, beverage, etc. for socializing with the team. Some sponsors will vary the sponsorship they offer for new teams and return teams, and or teams that they know (or are unsure of) that they will have a beneficial relationship. Some sponsors may offer some up front, and/or some at the end of the season. Some may also require that a certain number of players show up after games in order to get said discounts and/or benefits. The agreement is made solely with the team (usually the captain) and the sponsor. You can let us know if you have one during the registration process and if they will be helping you monetarily, some sponsors give the captain monetary assistance, some will send it to KLOR, and a small handful; KLOR will bill later to recoup (and reimburse captains if necessary) any remaining registration fees. All Social Sponsors can be advertised on the KLOR Website (if not already added) at no cost. See annually updated Privacy Policy regarding social sponsors

A corporate sponsor can be anything from your employer or any other non-social sponsor. Again, these sponsors work with the team (usually the captain) agreeing on (usually a) monetary contribution. Employers may do this as "team building" outlet for their employees, and may require a certain number of team members to be their employees. Other businesses may sponsor a team for other various reasons. There is no external exposure for corporate sponsors at this time. If a corporate sponsor would like to work with us for exposure, please have them contact us. Sponsor exposure to other league players must be vetted through our Privacy Policy.

T-Shirt logos for Social Sponsors has been discontinued as of Spring 2014. See T-Shirt design contest information on the KLOR website.


Q: How many players are required for a team?
A: Technically the minimum is 8, but realistically, not every player is reliable every single week, and nobody likes to forfeit. 10 are allowed to play on the field maximum at one time, so we recommend having at least 12 committed players before you register your team. Please be courteous, and know that when your team has to forfeit or don't show to a game, there's a whole other team that doesn't get to play either.

Also, remember that this is a co-ed league so in order to play with the maximum of 10 players at a time, least 4 of your fielders need to be females. So let’s break it down here:

A twelve player team = more playing time, but there could be a higher cost per person.

Versus:

15-20 person team = a slightly less amount of playing time, however can reduce the per person cost,
increase your ability to be more social and have more fun, during and after the games.

Ultimately, we recommend your own special blend of socializing, ball kicking, and good old fashioned fun.


Q: Is there a maximum number of players to a team?
A: Team size is actually unlimited, just note that the registration fees only cover up to 20 shirts. We've seen almost 40 players on a team before (a team of doctors on rotation so their work schedules were crazy). In this case each player had their own T-shirt plus a few extras, however, in theory, the captain could collect, (hopefully) wash, and redistribute T-shirts to players at each game. The only caveat to that is that a current season t-shirt most be worn during the pub crawls to be eligible for the free raffles along the route. Any quantity of shirts over that 20 are $10 each. So when you go to submit the T-shirt order, if it's over 20, $10 per shirt will automatically be added to your remaining balance. If you expect more than twenty players, it may be best to determine total cost before determining the per player amount for your teammates. The minimum payment amount for individual online payments is $10 within the Team Portal, so please keep this in mind. If your per player cost is less than $10 for a season, please contact us so that we can determine a payment arrangement. The $10 minimum online is to help us keep our processing and operating costs down.


Q: I have a different question; can you answer it for me?
A: We sure can, e-mail us at Info@RocKickball.net or see the contact us page for our phone numbers, facebook page, twitter name, and any other additional avenues for contact!
PAST SEASONS CHAMPIONS
VIEW NOW
Copyright © Kickball League of Rochester 2017 - All rights reserved
Web Design & SEO by Scriptable Solutions.